A manager’s biggest complaint is often not having enough time in the day. When you dig down into the typical manager’s schedule, however, you often find that time isn’t the problem – it’s how that time is prioritized. A Managers Guide to Time Management first priority to those last-minute requests from the boss to pull together a report, or to send up a piece of data or sit in on a meeting. Complying with these requests can give you a short-term feeling of action, but it erodes your effectiveness.
Allocating as little as 15 minutes a day to working out how much time you will spend on each task you need to accomplish during the day or week, can greatly improve performance and the important steps you need to take to push your company forward.
Here are some important steps to getting your time management under control:
Analyze your calendar. Understand exactly what percent of your time is spent doing what types of activities. Look for opportunities to purge. Do you really need to sit in on these upcoming meetings, or could you get the information via email? Is there work you could delegate? Are their reports you could consolidate?
Determine your boss’s needs. Great managers work closely with senior leaders to understand exactly what information and data they need to run the business. It’s a good idea to go to your boss and tell him that you need to spend more time in the field to make your team more effective, but that you also want to make sure that he or she has what they need from you.
Learn to say no. When you get an “urgent” request for data or asked to sit in on a meeting, remind your boss of the agreed-upon reports or point to information you’ve already provided. You should also ask whether this is information that will be needed on a continuing basis or something that is just a one-time request.
One of the most important things to remember is to set the time limits and stick to them. This will make this procedure a success and a very effective time management tool. In time customer and staff satisfaction should improve, and generally stress for you and your employees should be reduced.